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Study Abroad Advisor

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Posting Details

Position Information

Position Title Study Abroad Advisor
Department Global Engagement Office
Fixed Term End Date
Part Year No
Part Year Months
FLSA Status Non-Exempt
Standard Hours (hours per week)

40

Position Summary Information

Position Purpose

The Study Abroad Advisor supports the Director of Study Abroad in providing results-oriented administration for the global learning programs in Global Engagement. The Study Abroad Advisor is part of a small dynamic team that consists of the Director of Study Abroad and the Assistant Director of Study Abroad and the larger team that supports Global Engagement at the University through programs and initiatives that engage students, faculty and staff. Approximately one-third of SCU undergraduates study abroad for a quarter or longer and may participate in multiple learning abroad opportunities. In the 2017 Open Doors report Santa Clara University ranks #16 in the nation among all Master’s Colleges and Universities for the number of students studying abroad and #7 in the nation for students studying abroad on mid-length programs.

Following the 2011 University Strategic Plan that prioritized Global Engagement and Understanding, the University has entered a phase of dynamic growth and development of global initiatives and enhanced connections among global programs throughout the University including international students, international scholars, global partnerships, and programs emphasizing diversity and intercultural and global learning. International education is a key component of Santa Clara University’s commitment to social justice and diversity and inclusion.

Essential Duties and Responsibilities

1. Student Outreach, Advising and Learning
a. Advise students on the range of global learning opportunities within the portfolio of available programs to SCU students
b. Serve as primary advisor for outreach and advising
c. Compile data related to outreach efforts and maintain student interest lists
d. Lead outreach efforts for current and prospective students by maintaining accurate and consistent communications through Terra Dotta, email, website and other social platforms
e. Coordinate and schedule major events such as the fall Study Abroad Fair, Study Abroad 101 sessions and orientation
f. Manage Bronco Abroad Ambassador Program (program for returned study abroad students) and arrange student participation in campus-wide events such as, Preview Days and Family Weekend
g. Contribute to campus diversity and inclusion goals by promoting global learning opportunities to diverse student and campus populations
h. Support study abroad application and selection process
i. Contribute to the design and delivery of pre-departure orientation programming
j. Maintain awareness of health and safety issues which might impact students abroad
k. Manage student assistant tasks and projects for study abroad
l. Represent Global Engagement Office at professional meetings

2. Administration, Communication, Data
a. Maintain and update SCU Study Abroad website as well as develop new web content
b. Manage programs, application cycles and student communication in Terra Dotta
c. Build upon and develop social media presence for SCU Study Abroad (YouTube channel, Facebook, Twitter, Instagram, etc.)
d. Assist with running reports and data analysis to improve efficiencies

3. Other duties as assigned
a. These duties are customary for this position, but are not to be construed as all-inclusive. Duties may be added, deleted and assigned based on management discretion and institutional needs
b. Some evenings and weekends may be required.

GENERAL GUIDELINES

1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with constituents and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; plans training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of Global Engagement throughout the University

Provides Work Direction

N/A

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• May be required to occasionally travel or to visit outside/off-campus colleagues

Work Environment

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.
• Mostly indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.

Knowledge

a. Understands all aspects of the education abroad process and is familiar with current issues in higher education and international education
b. Experience facilitating information sessions and orientations
c. Experience with website and database management; PeopleSoft experience desired
d. Direct experience working with diverse student populations and supporting diversity and inclusion initiatives

Skills

a. Excellent cross-cultural, written and oral communication skills
b. Database management and website maintenance
c. Administrative and program management skills
d. Sound professional judgment
e. A team player
f. Ability to exercise independent judgment and use discretion in decision-making
g. Ability to compose and give effective presentations

Abilities

a. Establish and maintain cooperative working relationships within a diverse multicultural environment
b. Interact effectively with a broad range of constituents including students, parents, faculty, on-campus staff, overseas staff and institutions
c. Work effectively as both part of the Study Abroad team and also the Global Engagement Team
d. Execute change and follow through on activities and initiatives
e. Maintain confidentiality and handle matters with sensitivity and tact
f. Demonstrates a high degree of professionalism
g. Coordinate a variety of responsibilities to accomplish assignments within set deadlines
h. Work occasional evenings and weekends

Education and/or Experience

BA Required; MA preferred

A minimum of 1 year of professional experience in higher education required. Experience in education abroad preferred but experience in academic advising, residence life or other student-facing experience is also desirable.

Salary Information Hiring Range: $23.69 - 27.23 hourly; commensurate with experience

Posting Detail Information

Close Date
Open Until Filled Yes
Special Instructions to Applicants
EEO Statement

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a protected veteran, status as a qualified individual with a disability, or other protected category in accordance with applicable law. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

About Santa Clara University

Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Santa Clara University does not sponsor work visas for staff positions. If hired, individuals must independently provide proof of their eligibility to work in the United States.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • SCU Website
    • SCU: University Promotion/Transfer
    • Periodical
    • SCU Employee
    • Conference
    • Assoc of Jesuit Colleges & Universities
    • CAL Jobs
    • HigherEd Jobs
    • Indeed
    • Twitter
    • Facebook
    • LinkedIn
    • CareerArc Networks
    • Handshake
    • Other
  2. * Are you a current SCU employee?
    • Yes
    • No
  3. * Are you legally eligible to work in the United States?
    • Yes
    • No
  4. * What is the highest level of education that you have completed?
    • High School Diploma
    • Professional Certificate
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • JD
    • PhD
  5. * Do you have a minimum of 1-2 years of related professional experience?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents